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Wanted a system that could describe GMP documents for 26 different areas using the distinct terminology of each.
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Needed the flexibility to accommodate the different filing media used by 26 different areas within one centralized file room.
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Desired data collection tools that would standardize and validate data as it was being entered.
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Hoped to be able to load existing data that described GMP documents and thier current shelf locations or cabinet assignments.
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Needed a system that could be rolled out to over 200 staff with minimal training and the confidence that rights to view, add, edit, and destroy were controlled.
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Wanted to automate labeling, check-ing, check-out, archiving and other file room functionality.
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Wanted to provide convenient tools for searching, requesting and reporting to all staff.
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Selected FileTrail because of its configuration tools and the ability to define unlimited number of fields for an unlimited number of different media and categories of documents.
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Implmemented FTConnect to load data, accommodating the multiple levels of items inside of items, utilizing the current shelf assignments within the file room.
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Leveraged FileTrail's !00% Pure Web technology to install once at the server, and have instant access by all staff without installation at the desktop.
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Utilized bar coding and FileTrail's file room automation tools to automate manual file room tasks.
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Provided all staff with access to FileTrail's functionality as needed.
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Leveraged FileTrail's Enterprise-class security to control access to data and restrict permissions based on the users' job area and title.
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Each of the 26 areas has their GMP documents perfectly described in the terminology that best fits their needs.
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Centralized access to standardized data allows Abgenix to complete internal and external audtis much more quickly.
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Data collected by staff using FileTrail is more standardized and validated than it was in Excel previously.
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Staff are able to conduct broader and more complex searches, and generate ad hoc reports.
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Location history and field edit history preserve audit trails that could not reasonbly be captured before.
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