Law Firms

The Problem

Each day law firms face the challenge of locating and retrieving file folders. Searches for files waste time and cause disruption among staff and attorneys. The movement of files from person-to-person and the lack of technology-supported processes for tracking these movements creates delay and inefficiency for all employees.

The real issue is no one knows how much time is spent searching for files. Everyone remembers the extreme case; the four-hour search they did last month. But, what passes without notice is the ten minutes here and fifteen minutes there that can add up to ten percent of a secretary‘s day or three percent of an attorney‘s day.

RFID Solutions

FileTrail RFID Tracking Solutions save time by providing continuous, automatic tracking of files as they move from desk-to-desk and office-to-office. Our Passive Tracking™ technology means that file locations are updated automatically without the issues of staff compliance. The files virtually tell the systems where they are as they move.

FileTrail RFID integrates with existing systems. Our powerful integration tools add RFID to your existing RM system. Organizations without tracking software can utilize RFID with FileTrail’s comprehensive tracking solution. FileTrail RFID can also be integrated with library automation or asset management systems to leverage your investment in RFID technology.

Benefits of FileTrail RFID

FileTrail RFID Tracking Solutions deliver powerful benefits to the firm:

• Eliminates manual searches for files
• Ends broadcast emails searching for a file
• Automatically tracks files as they move
• Cuts the time to complete a file audit by 80%
• Leverages staff Security Badges to speed checkout
• Tracks library materials, equipment, art, and more
• Alarms exits with audio, visual, and email alerts

Complete Solutions

FileTrail provides a complete solution for firms that do not already have a Records Management application. The browser-based FileTrail software automates record handling processes from creation through disposition, while fully leveraging the RFID, bar coding, and color coding technologies.

Benefits of FileTrail Professional

Important functionality in FileTrail Professional includes:

• Easy-to-use browser-based user interface
• Unlimited user-definable fields, searches, labels, and reports
• Integration with billing, docketing, and other systems avoid data entry
• Automates printing of black & white or color coded folder labels
• Saves time for secretaries with Administrative Support functions
• Streamlines the search, request, retrieval, and delivery process
• Integrated one-click email communication about circulating files
• Provides complete security sub-system controlling access to functions and matter information
• Integrated security leverages Windows or LDAP/AD authentication
• Retention Module streamlines archiving and destruction processes
• Graphical mapping of file locations using your floor plans