The Good & Bad: Data in the Cloud


The go to solution for storing information has gone up to the cloud. Cloud data storage has become a standard choice when choosing a storage solution for information. Cloud data storage has created access to new methods of data classification, organization and management, preventing information from becoming chaotic and unmanageable. Learning how to take advantage of cloud data storage does come with a few concerns despite its massive rewards. Let’s check in to see what the benefits are vs. the risks.


Increased Efficiency

Storing your information in the cloud garners access to an important function, increase efficiency in information management. Once data has been moved up into the cloud, it’s easier to manage, organize, and search for. Cloud storage also encourages collaboration and transparency.

Infinite Scale-ability

Cloud storage is kind of a one size fits all solution. Here us out; if your organization is small, let’s say, a startup, then cloud storage may be the right size for you. If you one day evolve from that start-up into a multi-national corporation, cloud data storage may still be the right size for you with the correct structuring. This is also a key benefit to cloud data storage, size doesn’t matter and scaling is nearly infinite.

Saves Money Upfront

Alongside the one size fits all scalability of cloud storage, the price tag is a much lower front end cost and will adjust accordingly to your needs. Therefore, depending on the size of storage, a solution can be customized to fit your current situation. In general, storing information in the cloud saves an organization money by tailoring solution plans and by saving money on upfront cost as compared to private on-premise solutions. For those seeking to build a content management strategy from scratch for their organization, cloud storage significantly reduces the front loaded cost of developing an information management framework.


Information Security

Storing and securing information on public or private clouds is inevitably the least secure out of the two options: in the cloud or on premise. You would be entrusting your information to a third party provider. Agency for specific controls and policies, is more limited with the cloud option as compared to an in house solution. Prior research would have to be spent on ensuring the reliability and credibility of a cloud storage solutions provider before choosing which servicer is best.

Loss of Data

Concern for the issue of data loss is a controllable factor. Proper training of employees in best practices for data management and cloud storage would help to alleviate the concern of data loss as it is mostly end-user error.  It is in some cases, impossible to retrieve information that has been loss during data restoration or data migration and  without standardized corporate procedures, the risk of data loss within the cloud is a big concern but doesn’t have to be.

Cloud solutions are best for efficient management and organization of information for organizations that need quick and effective access to records, electronic documents and assets. The risks are factors that can be minimized through proper information governance policies and guidelines, as well as through an organized information management framework. Prevent risks with the proper tools and strategy for a cloud data migration that may be the best bet for your organization.