San Jose, CA, June 16, 2011– FileTrail's industry leading Records Management solution has been selected by Hilcorp Energy Company, one of the largest privately-held exploration and production companies in the country. Headquartered in Houston, Texas, Hilcorp began using FileTrail to track and manage well and log files, with the intent to roll out the system to include all company records in the future. Hilcorp used manual processes to track and manage files prior to implementing the FileTrail solution. This included a sign-out sheet on a clipboard which was kept in the file room. As the number of files continued to grow, it became more difficult and less efficient to continue this process. Pam Matula, Manager of Facilities and Office Services at Hilcorp, commented, "The company has seen tremendous growth over the last few years and the need to implement a fully automated file tracking system was becoming urgent."
The FileTrail solution has made a significant change in the way Hilcorp manages and tracks their files. Checking files in and out has become easier for the 125 employees that access the system. The margin for error and misplaced files has also dropped saving the company time and money. Matula explains that these positive improvements simply come down to the fact that they now have a searchable database and controls.
The FileTrail Records Management Solution has greatly contributed to streamlining business processes. The FileTrail RM Server equips employees with advanced file room features and powerful tools. File room personnel are able to define folders and boxes, assign destruction dates and manage the check-in and check-out functions among a variety of other helpful tools.
Hilcorp attributed their selection of FileTrail to the ability of FileTrail to meet and exceed all the criteria Hilcorp had set for a physical records management solution. The project staff also played an integral part in the successful implementation of the solution. "The FileTrail team was very familiar with the product, executed a clean implementation and have provided good support since implementation. Problems have been solved collaboratively and quickly," said Matula.
About Hilcorp Energy Company Headquartered in Houston, Texas, Hilcorp’s primary operating areas are the Texas and Louisiana Gulf Coast and Wyoming’s Powder River Basin. The company was founded in 1989 and has grown to be one of the largest privately-held E&P companies in the country.