Webinar: Making Physical Records Management Work in SharePoint, From Creation Through Disposition

Posted on | March 29, 2013 | No Comments

FileTrail is kicking off the webinar series with the first webinar install:

In this webinar you will learn how FileTrail extends SharePoint with:

• Unified views and management of physical and electronic records in SharePoint
• Records Retention and hold management through actionable dashboards
• Advanced physical records creation tools
  • Create any physical record type, box, file, redwell, etc
• Improved business processes through built-in work flows
  • Ordering from internal file rooms or to external commercial record centers
• Advanced label printing
  • Print black and white or color coded labels from SharePoint, eliminating third party print tools.
• Advanced tracking technology, both bar code and RFID, using portable devices
• Space Management for managing your own Warehouse
• Lower cost of deployment using “FileTrail’s Best Practices Engine”

Register Now!

Are You Hoarding Your Data?

Posted on | March 22, 2013 | No Comments

Reality television has opened up the public’s eyes to the very real problem of hoarding. The sight of a hoarder’s home is often shocking and quite honestly disturbing. In business most people and organizations don’t consider themselves to be hoarders. However, when we take a look at some companies’ lack of disposition policies regarding their records, they exhibit the “hoarding” mentality.

The fear of getting rid of records too soon is easy to understand. Companies face the possibility of costly legal risks if they dispose of data sooner than needed. So what’s the solution? Well couldn’t you just hold on to as many records for as long as possible? No.

This is the common mistake companies are still making today. Preservation of records is an issue overlooked by many companies, presenting challenges of increasing storage costs and problems with managing a growing volume of unneeded information. Instead of focusing efforts on trying to keep data forever, an emphasis must be placed on defensible disposition.

The key to avoiding both over preservation and premature disposition of records is understanding defensible disposition and putting policies in place to enforce it. Defensible disposition ensures that data no longer possessing business, legal, or regulatory value is disposed of properly and according to your retention policy. Following an enforceable retention policy mitigates risk, and lowers electronic and physical storage costs.

Making defensible disposition possible requires collaboration between legal, IT and records management departments in your enterprise. Together these departments are able to develop proper standards and policies to improve the entire lifecycle process from the creation to the disposition for your records. Policies must be established for all content types within the enterprise and they must be enforced once put in place.

This may seem like a daunting task to take on, but FileTrail solutions allow your company to create, maintain and automate information governance policies including retention schedules for defensible disposition. FileTrail takes these policies and automatically applies them across all your data, both physical and electronic. With FileTrail policies are enforced through actionable dashboards to assure standards are being met. Now you can breathe easy knowing you don’t need to (and shouldn’t) hold on to your data forever.

FileTrail Inc. Launches New Division to Serve Growing RFID Market

Posted on | January 15, 2013 | No Comments

RFTrail is FileTrail Inc.’s new division focusing on Enterprise RFID systems for managing and tracking physical assets through the company’s Unified Asset Management solution. RFTrail was launched in response to the increasing need for companies to manage multiple classes of assets within a single comprehensive solution.

San Jose, CA – January 15, 2013 – FileTrail Inc., the leading provider of records management and RFID solutions, today announced they have launched a new division that focuses on Enterprise RFID systems for managing and tracking physical assets through their Unified Asset Management solution. RFTrail – http://www.rftrail.com – focuses on Enterprise RFID systems for managing and tracking physical assets through their Unified Asset Management solution. This new division was launched in response to the increasing need for companies to manage multiple classes of assets with a single comprehensive solution. Hundreds of RFTrail clients have experienced the benefits of tracking physical assets using RFTrail’s Unified Asset Management approach that yields immediate benefits. This advanced Smart software’s user-friendly interface allows users to view the status, location and history of assets, while its easy-to-use tools let users manage assets throughout their lifecycle.

“RFTrail is bringing the next generation of RFID software to the market place today,” said Darrell Mervau, President of FileTrail and RFTrail. “Our Smart software approach brings a set of tools which are configurable to meet any asset’s requirements – including security, compliance, chain of custody reporting and more. Utilizing our extensive and unmatched experience with RFID technology, coupled with our Smart software approach, we can deploy systems which have a substantially faster ROI,” concluded Mervau.

RFTrail’s solutions scale to meet the needs of any organization – from the Global Fortune 500 customer to the small and medium size enterprise. The Smart software approach allows RFTrail to tailor solutions for specific industries and to meet any company’s unique needs without the need for custom development. RFTrail’s RFID solutions allow organizations to benefit from ensured compliance, increased asset visibility, strengthened security and streamlined auditing processes.

“RFTrail fills an important and unmet need in the market for Unified Asset Management solutions,” continued Mervau. “We have systems deployed on five continents and RFTrail caters to a broad category of vertical markets seeking to gain control of their assets. Our customer-proven Enterprise RFID system has been exceeding the expectations of our customers since 2002.”

View the complete press release here.

Join FileTrail at ARMA 2012

Posted on | September 19, 2012 | No Comments

FileTrail will be exhibiting at this year’s ARMA conference September 23-25 at McCormick Place in Chicago, IL. Come and see the release of FileTrail Retention for SharePoint a Native SharePoint app built completely in SharePoint.

Retention for SharePoint provides all the tools needed for complete retention management of your electronic and physical records in SharePoint.  Contact us today for a list of features and benefits and don’t miss us in booth #203 at ARMA.

Unified Records Management in SharePoint 2010

Posted on | September 10, 2012 | No Comments

SharePoint is often used by organization for document management, but FileTrail has taken it a step further, making it possible to have a unified records management system. Unified records management allows organizations to manage both physical and electronic records within the SharePoint platform. There is no need to use a separate physical records management system or have to synchronize data between multiple systems.

Utilizing multiple systems for managing records makes it difficult to search for records, prevents uniform application of retention policies, and increases exposure to risk. FileTrail’s unified records management solution provides greater visibility and control into the entire inventory of physical and electronic records within SharePoint. a member of the FileTrail team today to discuss how FileTrail for SharePoint can provide your organization with unified records management in SharePoint 2010.

Ensure Compliance with RFID

Posted on | August 24, 2012 | No Comments

Organizations in all industries are facing the challenge of meeting regulatory compliance. With increasing government regulations and a rise in internal regulations, ensuring the compliance of assets has become both necessary and demanding. Fortunately, the utilization of RFID technology provides organization with an easy and efficient way to ensure compliance.

With FileTrail RFID your assets are tracked as they move, allowing you to view an asset’s current location and its location history. The knowledge of knowing where an asset has been provides critical data on asset usage. This heightened level of asset visibility also provides organizations with key information for purchasing, initial deployment, movement and disposition.

FileTrail’s SmartMobile works to satisfy compliance by completing audits in a fraction of the time traditional audits require. This light-weight portable RFID reader works like a metal detector to conduct audits and locate missing items. Cut audit completion time by 85% and perform audits more frequently. The audit discrepancy reports help with reconciliation and accountability. Ensure your organization is equipped with the highest level of accountability, control and efficiency with FileTrail RFID.

Print Color Coded Labels in SharePoint 2010

Posted on | August 20, 2012 | 1 Comment

Select Your Preferred Language in FileTrail for SharePoint

Posted on | July 13, 2012 | No Comments

Staff in offices in various countries have always wanted to use their own language when utilizing FileTrail for SharePoint. When creating this feature the idea was to help our clients with offices around the world to access FileTrail for SharePoint in their native language. In some places multiple languages are spoken, such as Quebec where some people prefer French and some prefer English, or Belgium, where English, Dutch, German and French are all spoken.

The localization capabilities in the FileTrail foundation have come to fruition. Users can select their individual preference. Currently English, French, German, Spanish, Arabic, and Dutch are available. Portuguese and Chinese (traditional simplified) are already planned, but any language can be added within 30 days.

The following screen shots demonstrate the software in Arabic, Dutch and Spanish.

Simplify Tracking with RFID Tagging Function

Posted on | July 6, 2012 | 1 Comment

FileTrail’s SmartMobile includes a feature for RFID tagging. Now, RFID Tags can be easily assigned using the portable RFID reader. This allows back-conversion of items or tagging of new items without requiring that they be brought to a central desk. This is a great breakthrough for clients using FileTrail to track file folders, boxes, assets, furniture or evidence.

Physical Records Management in SharePoint 2010

Posted on | June 28, 2012 | 1 Comment

Are you managing your physical records in SharePoint 2010? FileTrail for SharePoint allows you to manage your physical records along side your electronic records within the SharePoint platform. With FileTrail for SharePoint you can apply native SharePoint functionality to your physical records. The solution also adds additional functionality such as compliance tools, RFID technology to track current location of items, federated retention and legal holds.

FileTrail for SharePoint- Watch this video to learn how FileTrail for SharePoint completes your Enterprise Content Management Solution.