Microsoft SharePoint 2010

What is Unified Records Management?

By now I'm sure you've heard the term Unified Records Management thrown around quite a bit in the records management world. Although the term may not be new to you, the actually meaning of Unified Records Management might not be too clear. In its simplest definition Unified Records Management is a platform allowing organizations to manage all content types, whether they be physical or electronic. So what exactly does this mean for you as a SharePoint user? Well for one thing unifying the management of your records within the SharePoint platform eliminates the need to use multiple repositories for each record type. FileTrail takes it a step further to make your life even easier by automating records management at all stages of the records lifecycle, from creation through disposition, and all within SharePoint. Also with FileTrail for SharePoint you're now able to leverage SharePoint for compliance, workflow, dashboards and search tools for their records, extending your SharePoint investment.

Unified Records Management in SharePoint 2010

SharePoint is often used by organization for document management, but FileTrail has taken it a step further, making it possible to have a unified records management system. Unified records management allows organizations to manage both physical and electronic records within the SharePoint platform. There is no need to use a separate physical records management system or have to synchronize data between multiple systems. Utilizing multiple systems for managing records makes it difficult to search for records, prevents uniform application of retention policies, and increases exposure to risk. FileTrail's unified records management solution provides greater visibility and control into the entire inventory of physical and electronic records within SharePoint. a member of the FileTrail team today to discuss how FileTrail for SharePoint can provide your organization with unified records management in SharePoint 2010.

Print Color Coded Labels in SharePoint 2010

FileTrail for SharePoint has made it possible to print color coded folder labels from inside SharePoint. The process is simple and intuitive, and the label designs are flexible to meet your company's specific needs.

The label designer tool provides flexibility in many ways. First, several standard color sets are built in, but colors can be easily adjusted so that you can get a perfect match to your existing labeling. In addition, any label stock can be used. This means that you can continue to use the labels you are already using, and continue buying them from your current vendor.

Finally, the label generation tool allows a number of capabilities that give you the ultimate flexibility. First, label designs that are for the same label stock to be mixed on the same page, so you no longer have to print multiple batches. Also, you can specify which label to start on, allowing you to print to a partially-used page of labels and reduce waste. Finally, you can specify how many copies to print, in cases where you need multiples of the same label.

Sample color coded labels printed directly from SharePoint.

Select Your Preferred Language in FileTrail for SharePoint

Staff in offices in various countries have always wanted to use their own language when utilizing FileTrail for SharePoint. When creating this feature the idea was to help our clients with offices around the world to access FileTrail for SharePoint in their native language. In some places multiple languages are spoken, such as Quebec where some people prefer French and some prefer English, or Belgium, where English, Dutch, German and French are all spoken. The localization capabilities in the FileTrail foundation have come to fruition. Users can select their individual preference. Currently English, French, German, Spanish, Arabic, and Dutch are available. Portuguese and Chinese (traditional simplified) are already planned, but any language can be added within 30 days.

The following screen shots demonstrate the software in Arabic, Dutch and Spanish.

Physical Records Management in SharePoint 2010

Are you managing your physical records in SharePoint 2010? FileTrail for SharePoint allows you to manage your physical records along side your electronic records within the SharePoint platform. With FileTrail for SharePoint you can apply native SharePoint functionality to your physical records. The solution also adds additional functionality such as compliance tools, RFID technology to track current location of items, federated retention and legal holds.

FileTrail for SharePoint- Watch this video to learn how FileTrail for SharePoint completes your Enterprise Content Management Solution.