What is Unified Records Management?

By now I'm sure you've heard the term Unified Records Management thrown around quite a bit in the records management world. Although the term may not be new to you, the actually meaning of Unified Records Management might not be too clear. In its simplest definition Unified Records Management is a platform allowing organizations to manage all content types, whether they be physical or electronic. So what exactly does this mean for you as a SharePoint user? Well for one thing unifying the management of your records within the SharePoint platform eliminates the need to use multiple repositories for each record type. FileTrail takes it a step further to make your life even easier by automating records management at all stages of the records lifecycle, from creation through disposition, and all within SharePoint. Also with FileTrail for SharePoint you're now able to leverage SharePoint for compliance, workflow, dashboards and search tools for their records, extending your SharePoint investment.

Print Color Coded Labels in SharePoint 2010

FileTrail for SharePoint has made it possible to print color coded folder labels from inside SharePoint. The process is simple and intuitive, and the label designs are flexible to meet your company's specific needs.

The label designer tool provides flexibility in many ways. First, several standard color sets are built in, but colors can be easily adjusted so that you can get a perfect match to your existing labeling. In addition, any label stock can be used. This means that you can continue to use the labels you are already using, and continue buying them from your current vendor.

Finally, the label generation tool allows a number of capabilities that give you the ultimate flexibility. First, label designs that are for the same label stock to be mixed on the same page, so you no longer have to print multiple batches. Also, you can specify which label to start on, allowing you to print to a partially-used page of labels and reduce waste. Finally, you can specify how many copies to print, in cases where you need multiples of the same label.

Sample color coded labels printed directly from SharePoint.

Physical Records Management in SharePoint 2010

Are you managing your physical records in SharePoint 2010? FileTrail for SharePoint allows you to manage your physical records along side your electronic records within the SharePoint platform. With FileTrail for SharePoint you can apply native SharePoint functionality to your physical records. The solution also adds additional functionality such as compliance tools, RFID technology to track current location of items, federated retention and legal holds.

FileTrail for SharePoint- Watch this video to learn how FileTrail for SharePoint completes your Enterprise Content Management Solution.

SharePoint Ribbon Bar

In SharePoint the Ribbon Bar is a key tool that provides users with the controls to perform actions. The Ribbon Bar gives users access to many of the most commonly used controls and tools. Users are able to customize the ribbon to reflect the commands they use most frequently. Although the SharePoint ribbon improves the user interface of the software all of the functions are for electronic records. FileTrail created the Physical Item Ribbon Bar to extend the functionality for physical item management within SharePoint. This Ribbon Bar appears in SharePoint automatically once the document library has been registered.

The Physical Item Ribbon Bar provides tools for staff who are responsible for creating new records. The New Physical Item function supports creation of new records. While bar coded and even color coded labels may be printed from the Ribbon Bar. Labels can also be re-printed if needed. Staff are also given the tools to create new boxes using pre-printed bar code labels from their vendor, then fill boxes with records using a bar code scanner or search-and-select. Staff can also search and request retrieval of archived records.

FileTrail for SharePoint delivers a specific Dashboard for the Records Manager. This allows the records manager a is also given tools for monitoring the activity related to Physical records. This includes oversight of boxes created and staged to help determine the timing to order pickup by a storage vendor. Similarly, the Records Manager can monitor request for retrieval, acting as a gatekeeper to control costs by pooling orders for specific request times from the vendor.

Complete Physical Records Management for is now available for SharePoint 2010. Now the key built-in features of SharePoint - including retention, legal holds, work flow, and more - work seamlessly on physical and electronic records.

Increase Productivity with SharePoint 2010

A fast paced work environment is often hectic and overwhelming, fortunately SharePoint 2010 can remedy the chaos while increasing productivity. With its powerful tools for collaboration, SharePoint better equips employees to communicate effectively with one another. Improved communication helps employees solve problems and make important decisions with the information they need. The collaboration features within SharePoint allow users to share information faster and more securely. Better communication increases productivity and benefits the company as a whole.

SharePoint 2010 also increases productivity by making information retrieval instant. Searching for certain documents is usually a time consuming task that cuts back on the productivity of employees. With SharePoint's powerful search capabilities, it takes no longer than a few seconds. FileTrail for SharePoint takes it a step further and adds complete physical record management within the SharePoint platform.

FileTrail for SharePoint allows users to view their physical documents alongside their electronic documents in SharePoint. This integrated solution leverages SharePoint's compliance, workflow, and search tools. FileTrail for SharePoint extends the functionality of SharePoint by adding tools specifically for physical records. Take your electronic content management system and your organization to another level.