Bar Code

Print Color Coded Labels in SharePoint 2010

FileTrail for SharePoint has made it possible to print color coded folder labels from inside SharePoint. The process is simple and intuitive, and the label designs are flexible to meet your company's specific needs.

The label designer tool provides flexibility in many ways. First, several standard color sets are built in, but colors can be easily adjusted so that you can get a perfect match to your existing labeling. In addition, any label stock can be used. This means that you can continue to use the labels you are already using, and continue buying them from your current vendor.

Finally, the label generation tool allows a number of capabilities that give you the ultimate flexibility. First, label designs that are for the same label stock to be mixed on the same page, so you no longer have to print multiple batches. Also, you can specify which label to start on, allowing you to print to a partially-used page of labels and reduce waste. Finally, you can specify how many copies to print, in cases where you need multiples of the same label.

Sample color coded labels printed directly from SharePoint.

The Truth Behind RFID Myths

With everything we hear about RFID technology, it's difficult to determine what is fact and fiction. There are quite a few misconceptions about RFID which may be causing organizations to steer clear from the technology. FileTrail delves into some of the most common misconceptions to clear them up once and for all. The cost of RFID tags are too high Passive RFID tags are actually very affordable. Each tag typically costs around $0.20- $0.40. The costs of RFID is also beginning to drop as more companies and organizations are implementing RFID technology.

RFID is primarily used in the retail industry Although there has been plenty of media attention on RFID implementation for retail purposes, companies in all industries are using the technology for a variety of reasons. Solutions such as FileTrail RFID can be tailored to track and manage files, IT assets, equipment or any type of physical item. FileTrail RFID has been deployed across a number of different verticals, some of which include: Medical Examiners Law Firms Cities and Counties Courts Pharmaceutical Companies Financial Institutions

RFID is not as accurate as barcodes Barcodes and RFID are often compared as many try and determine which is the superior technology. Both are used for similar purposes, the tracking management of physical items however they each have their advantages and disadvantages. Since many people are unfamiliar with RFID they will assume barcodes are more reliable and advanced. However, RFID tags can be read at further distances and they do not require a direct line of sight to be read. RFID is also less time consuming since individual tags do not need to be read one at a time.

Office of the Chief Medical Examiner of Maryland Implements FileTrail RFID to Track Bodies and Case Files

FileTrail's industry leading RFID solution increases efficiency in locating case files and automates the check-in and check-out of cadavers to more reliably identify possible organs for transplants.

San Jose, CA -- November 30, 2011 - FileTrail Inc. the leading provider of physical records management and RFID solutions has implemented their leading RFID tracking solution at the Office of the Chief Medical Examiner of Maryland. The powerful RFID technology is being used to track cadavers and case files, increasing efficiency and streamlining overall processes.

"FileTrail stood out among competitors because of the capabilities of their RFID tags. The tags allowed me to leverage RFID at a lower cost for each commissioning location. The RFID sensors set up throughout the entire facility have allowed us to automate file tracking" said Mike Eagle, Director of Information Technology at the Office of the Chief Medical Examiner of Maryland.

Read the complete press release here.

FileTrail Adds RFID to SharePoint Physical Record Management Suite Providing Clients with Enhanced Compliance and Automatic Location Tracking

FileTrail implements a new solution combining physical records management with RFID technology in SharePoint, providing clients using SharePoint as their Enterprise platform the added benefits of enhanced compliance and automatic location tracking.  

San Jose, CA – August 2, 2011 – FileTrail Inc. – – the leading provider of physical records management solutions, today announced the successful integration of RFID technology with FileTrail for SharePoint, their SharePoint-based compliance and tracking suite. RFID technology expands the capabilities of FileTrail’s existing physical records management functionality in SharePoint2010 in several ways. The first benefit is RFID enhances management and compliance of physical records. Secondly, RFID cuts the time to audit by as much as 85 percent and streamlines movement-based transactions such as check-in, check-out, boxing for storage, and more acting as a faster-than-bar coding tool. Finally, RFID enforces security in ways bar coding cannot, namely by securing exits and monitoring business rules which restrict movement of physical records to certain locations.

“FileTrail for SharePoint has been well received by clients across numerous industry sectors,” stated Darrell Mervau, President of FileTrail. “However, our clients in the legal, biotech, and energy sectors have been at the forefront when it comes to requesting our RFID technology.”

RFID technology increases the capabilities of physical records management by automating the processes of locating misplaced records. For many companies a major source of frustration and wasted labor comes from improperly filed records, resulting in the need to search offices and cubicles to locate them. In order to eradicate this inconvenience, FileTrail developed tools to use RFID to locate misplaced files similar to using a metal detector. In addition, FileTrail’s RFID technology is capable of automating file and box location tracking. When FileTrail’s RFID sensors are placed in offices’ drop-ceilings or under work surfaces, they automatically record the location of physical records as they arrive in cubicles or offices, pass through doorways, or reach key locations in the workflow.

“FileTrail continues to hold the leadership position in our industry because year-after-year we focus on being the best at physical records management – we do one thing and we do it better than anyone,” said Tom Pemberton, VP of Product Strategy at FileTrail. “With our latest innovation, we have combined our leadership in SharePoint-based solutions with our expertise in RFID technology to meet the needs of the market for physical item compliance and management,” concluded Pemberton.

FileTrail will be presenting on the use of RFID for compliance and tracking in Washington, DC at SharePoint Saturday The Conference this August. This October, FileTrail will also be demonstrating SharePoint and RFID solutions at the SharePoint Conference in Anaheim, CA and at the ARMA International Conference in Washington, DC. 

New Portable Bar Code Scanner Simplifies File Tracking

FileTrail has released a new portable barcode SmartMobile. This new SmartMobile features all the usual SmartMobile functionality on a smaller, lighter platform. A new-generation bar code scanner is capable of scanning low-quality or damaged bar codes from as far as two feet away. The new ergonomic design is packed full of features. At just over a pound (540 grams) it is easy to carry around for a long period of time. The 3-inch color touchscreen is backlit to support operations in sub-optimal lighting. It is super durable, and has been tested to withstand multiple 4 foot (1.2 meter) drops to concrete.

The FileTrail software installed on the device adds all the capabilities our clients expect. The Move, Audit and Detector functionality are all there. This provides complete tracking capabilities from creation, through active circulation, through boxing and archiving.

FileTrail is offering a discounted exchange for existing clients who are using any prior FTMobile or FTPortable bar code scanners. Clients who are interested should contact the FileTrail HelpDesk.