Color Coded Labels

Print Color Coded Labels in SharePoint 2010

FileTrail for SharePoint has made it possible to print color coded folder labels from inside SharePoint. The process is simple and intuitive, and the label designs are flexible to meet your company's specific needs.

The label designer tool provides flexibility in many ways. First, several standard color sets are built in, but colors can be easily adjusted so that you can get a perfect match to your existing labeling. In addition, any label stock can be used. This means that you can continue to use the labels you are already using, and continue buying them from your current vendor.

Finally, the label generation tool allows a number of capabilities that give you the ultimate flexibility. First, label designs that are for the same label stock to be mixed on the same page, so you no longer have to print multiple batches. Also, you can specify which label to start on, allowing you to print to a partially-used page of labels and reduce waste. Finally, you can specify how many copies to print, in cases where you need multiples of the same label.

Sample color coded labels printed directly from SharePoint.

FileTrail Adds RFID to SharePoint Physical Record Management Suite Providing Clients with Enhanced Compliance and Automatic Location Tracking

FileTrail implements a new solution combining physical records management with RFID technology in SharePoint, providing clients using SharePoint as their Enterprise platform the added benefits of enhanced compliance and automatic location tracking.  

San Jose, CA – August 2, 2011 – FileTrail Inc. – http://www.filetrail.com – the leading provider of physical records management solutions, today announced the successful integration of RFID technology with FileTrail for SharePoint, their SharePoint-based compliance and tracking suite. RFID technology expands the capabilities of FileTrail’s existing physical records management functionality in SharePoint2010 in several ways. The first benefit is RFID enhances management and compliance of physical records. Secondly, RFID cuts the time to audit by as much as 85 percent and streamlines movement-based transactions such as check-in, check-out, boxing for storage, and more acting as a faster-than-bar coding tool. Finally, RFID enforces security in ways bar coding cannot, namely by securing exits and monitoring business rules which restrict movement of physical records to certain locations.

“FileTrail for SharePoint has been well received by clients across numerous industry sectors,” stated Darrell Mervau, President of FileTrail. “However, our clients in the legal, biotech, and energy sectors have been at the forefront when it comes to requesting our RFID technology.”

RFID technology increases the capabilities of physical records management by automating the processes of locating misplaced records. For many companies a major source of frustration and wasted labor comes from improperly filed records, resulting in the need to search offices and cubicles to locate them. In order to eradicate this inconvenience, FileTrail developed tools to use RFID to locate misplaced files similar to using a metal detector. In addition, FileTrail’s RFID technology is capable of automating file and box location tracking. When FileTrail’s RFID sensors are placed in offices’ drop-ceilings or under work surfaces, they automatically record the location of physical records as they arrive in cubicles or offices, pass through doorways, or reach key locations in the workflow.

“FileTrail continues to hold the leadership position in our industry because year-after-year we focus on being the best at physical records management – we do one thing and we do it better than anyone,” said Tom Pemberton, VP of Product Strategy at FileTrail. “With our latest innovation, we have combined our leadership in SharePoint-based solutions with our expertise in RFID technology to meet the needs of the market for physical item compliance and management,” concluded Pemberton.

FileTrail will be presenting on the use of RFID for compliance and tracking in Washington, DC at SharePoint Saturday The Conference this August. This October, FileTrail will also be demonstrating SharePoint and RFID solutions at the SharePoint Conference in Anaheim, CA and at the ARMA International Conference in Washington, DC. 

Print Color Coded Labels in SharePoint

FileTrail for SharePoint has made it possible, for the first time, to print color coded folder labels from inside SharePoint. The two key points about it are that the process is simple and intuitive, and the label designs are flexible enough to work for you. The process of printing color coded folder labels is very intuitive. Staff who create new folders enter metadata into the standard SharePoint metadata form. As each record is saved it is added to a queue in the user’s private Creation Cart. This queue accumulates indefinitely, so the user can enter a few records then finish their task later, after lunch, for example, without fear of losing any data.

Once all the records have been entered the user can open their Creation Cart from the Physical Item Ribbon Bar. From the Creation Cart the user can print any bar coded or color coded labels that have been defined for the particular types of records they have entered. Once labels have been printed, the user confirms the printing is done and clears the cart with a single click.

The label designer tool provides flexibility in many ways. First, several standard color sets are built in, but colors can be easily adjusted so that you can get a perfect match to your existing labeling. In addition, any labelstock can be used. This means that you can continue to use the labels you are already using, and continue buying them from your current vendor.

Finally, the label generation tool allows a number of capabilities that give you the ultimate flexibility. First, label designs that are for the same labelstock to be mixed on the same page, so you no longer have to print multiple batches. Also, you can specify which label to start on, allowing you to print to a partially-used page of labels and reduce waste. Finally, you can specify how many copies to print, in cases where you need multiples of the same label.

Sample color coded label on an Avery 5161 label (1” x 4”)