File Tracking

Unified Records Management in SharePoint 2010

SharePoint is often used by organization for document management, but FileTrail has taken it a step further, making it possible to have a unified records management system. Unified records management allows organizations to manage both physical and electronic records within the SharePoint platform. There is no need to use a separate physical records management system or have to synchronize data between multiple systems. Utilizing multiple systems for managing records makes it difficult to search for records, prevents uniform application of retention policies, and increases exposure to risk. FileTrail's unified records management solution provides greater visibility and control into the entire inventory of physical and electronic records within SharePoint. a member of the FileTrail team today to discuss how FileTrail for SharePoint can provide your organization with unified records management in SharePoint 2010.

Ensure Compliance with RFID

Organizations in all industries are facing the challenge of meeting regulatory compliance. With increasing government regulations and a rise in internal regulations, ensuring the compliance of assets has become both necessary and demanding. Fortunately, the utilization of RFID technology provides organization with an easy and efficient way to ensure compliance. With FileTrail RFID your assets are tracked as they move, allowing you to view an asset's current location and its location history. The knowledge of knowing where an asset has been provides critical data on asset usage. This heightened level of asset visibility also provides organizations with key information for purchasing, initial deployment, movement and disposition.

FileTrail's SmartMobile works to satisfy compliance by completing audits in a fraction of the time traditional audits require. This light-weight portable RFID reader works like a metal detector to conduct audits and locate missing items. Cut audit completion time by 85% and perform audits more frequently. The audit discrepancy reports help with reconciliation and accountability. Ensure your organization is equipped with the highest level of accountability, control and efficiency with FileTrail RFID.

Print Color Coded Labels in SharePoint 2010

FileTrail for SharePoint has made it possible to print color coded folder labels from inside SharePoint. The process is simple and intuitive, and the label designs are flexible to meet your company's specific needs.

The label designer tool provides flexibility in many ways. First, several standard color sets are built in, but colors can be easily adjusted so that you can get a perfect match to your existing labeling. In addition, any label stock can be used. This means that you can continue to use the labels you are already using, and continue buying them from your current vendor.

Finally, the label generation tool allows a number of capabilities that give you the ultimate flexibility. First, label designs that are for the same label stock to be mixed on the same page, so you no longer have to print multiple batches. Also, you can specify which label to start on, allowing you to print to a partially-used page of labels and reduce waste. Finally, you can specify how many copies to print, in cases where you need multiples of the same label.

Sample color coded labels printed directly from SharePoint.

Simplify Tracking with RFID Tagging Function

FileTrail's SmartMobile includes a feature for RFID tagging. Now, RFID Tags can be easily assigned using the portable RFID reader. This allows back-conversion of items or tagging of new items without requiring that they be brought to a central desk. This is a great breakthrough for clients using FileTrail to track file folders, boxes, assets, furniture or evidence.

Physical Records Management in SharePoint 2010

Are you managing your physical records in SharePoint 2010? FileTrail for SharePoint allows you to manage your physical records along side your electronic records within the SharePoint platform. With FileTrail for SharePoint you can apply native SharePoint functionality to your physical records. The solution also adds additional functionality such as compliance tools, RFID technology to track current location of items, federated retention and legal holds.

FileTrail for SharePoint- Watch this video to learn how FileTrail for SharePoint completes your Enterprise Content Management Solution.