Microsoft SharePoint

Unified Records Management in SharePoint 2010

SharePoint is often used by organization for document management, but FileTrail has taken it a step further, making it possible to have a unified records management system. Unified records management allows organizations to manage both physical and electronic records within the SharePoint platform. There is no need to use a separate physical records management system or have to synchronize data between multiple systems. Utilizing multiple systems for managing records makes it difficult to search for records, prevents uniform application of retention policies, and increases exposure to risk. FileTrail's unified records management solution provides greater visibility and control into the entire inventory of physical and electronic records within SharePoint. a member of the FileTrail team today to discuss how FileTrail for SharePoint can provide your organization with unified records management in SharePoint 2010.

Select Your Preferred Language in FileTrail for SharePoint

Staff in offices in various countries have always wanted to use their own language when utilizing FileTrail for SharePoint. When creating this feature the idea was to help our clients with offices around the world to access FileTrail for SharePoint in their native language. In some places multiple languages are spoken, such as Quebec where some people prefer French and some prefer English, or Belgium, where English, Dutch, German and French are all spoken. The localization capabilities in the FileTrail foundation have come to fruition. Users can select their individual preference. Currently English, French, German, Spanish, Arabic, and Dutch are available. Portuguese and Chinese (traditional simplified) are already planned, but any language can be added within 30 days.

The following screen shots demonstrate the software in Arabic, Dutch and Spanish.

Physical Records Management in SharePoint 2010

Are you managing your physical records in SharePoint 2010? FileTrail for SharePoint allows you to manage your physical records along side your electronic records within the SharePoint platform. With FileTrail for SharePoint you can apply native SharePoint functionality to your physical records. The solution also adds additional functionality such as compliance tools, RFID technology to track current location of items, federated retention and legal holds.

FileTrail for SharePoint- Watch this video to learn how FileTrail for SharePoint completes your Enterprise Content Management Solution.

SharePoint Ribbon Bar

In SharePoint the Ribbon Bar is a key tool that provides users with the controls to perform actions. The Ribbon Bar gives users access to many of the most commonly used controls and tools. Users are able to customize the ribbon to reflect the commands they use most frequently. Although the SharePoint ribbon improves the user interface of the software all of the functions are for electronic records. FileTrail created the Physical Item Ribbon Bar to extend the functionality for physical item management within SharePoint. This Ribbon Bar appears in SharePoint automatically once the document library has been registered.

The Physical Item Ribbon Bar provides tools for staff who are responsible for creating new records. The New Physical Item function supports creation of new records. While bar coded and even color coded labels may be printed from the Ribbon Bar. Labels can also be re-printed if needed. Staff are also given the tools to create new boxes using pre-printed bar code labels from their vendor, then fill boxes with records using a bar code scanner or search-and-select. Staff can also search and request retrieval of archived records.

FileTrail for SharePoint delivers a specific Dashboard for the Records Manager. This allows the records manager a is also given tools for monitoring the activity related to Physical records. This includes oversight of boxes created and staged to help determine the timing to order pickup by a storage vendor. Similarly, the Records Manager can monitor request for retrieval, acting as a gatekeeper to control costs by pooling orders for specific request times from the vendor.

Complete Physical Records Management for is now available for SharePoint 2010. Now the key built-in features of SharePoint - including retention, legal holds, work flow, and more - work seamlessly on physical and electronic records.

Increase Productivity with SharePoint 2010

A fast paced work environment is often hectic and overwhelming, fortunately SharePoint 2010 can remedy the chaos while increasing productivity. With its powerful tools for collaboration, SharePoint better equips employees to communicate effectively with one another. Improved communication helps employees solve problems and make important decisions with the information they need. The collaboration features within SharePoint allow users to share information faster and more securely. Better communication increases productivity and benefits the company as a whole.

SharePoint 2010 also increases productivity by making information retrieval instant. Searching for certain documents is usually a time consuming task that cuts back on the productivity of employees. With SharePoint's powerful search capabilities, it takes no longer than a few seconds. FileTrail for SharePoint takes it a step further and adds complete physical record management within the SharePoint platform.

FileTrail for SharePoint allows users to view their physical documents alongside their electronic documents in SharePoint. This integrated solution leverages SharePoint's compliance, workflow, and search tools. FileTrail for SharePoint extends the functionality of SharePoint by adding tools specifically for physical records. Take your electronic content management system and your organization to another level.