Managing structured and unstructured information properly is one of the biggest challenges facing any organization. Moving forward, it’s pertinent that we address our present needs and lay out future plans, without ignoring the lessons we’ve previously learned from managing our business critical information.
- How do we adequately secure our information, intellectual property and trade secrets?
- How do we know and manage information that exists to mitigate risk?
- How can we access our information and leverage it to improve our operating efficiency and profitability?
- How do we manage all forms of information to protect our reputation with stakeholders?
2015 is the year that organizations need to push toward a unified approach to digital and physical content and information. Ensuring necessary stakeholders have access to critical data and assets through a system that can handle both structured and unstructured data is essential to guarantee business intelligence clarity throughout the content’s lifecycle.
In September 2014, Nucleus Research conducted a study on return-on-investment for enterprise content management products. They found that modern ECM systems deliver a $7.50 ROI for every dollar spent – proving that it’s vastly more profitable to have an appropriate solution in place to manage your information.
Only 35% of organizations cite having a paperless office as a priority, and improved search and sharing capabilities are of great importance to enterprise level companies. Approaching your information management strategy with a sense of urgency and diligence should be a high-level goal in 2015. As a records administrator or an employee that frequently deals with internal documents and assets, you should aim to lobby upper management and executives to extensively examine and revitalize your physical and electronic information management strategy.
The challenges your organization will face without a proper strategy in place can have a far-reaching detrimental impact across all departments. Operating individuals systems with different repositories is a poor approach that leads to limited visibility. Most standard physical records management platforms will not run cohesively with a separate electronic document management system without substantial custom development.
The benefits of implementing a unified physical and electronic information management system completely outweigh any initial set up, training and resource allocation, and the risk mitigation over time is invaluable.
FileTrail has worked diligently to craft a dynamic and adaptive enterprise information and content management system with a strong emphasis on physical records management and electronic document management. We believe that managing your paper efficiently and ensuring compliance remains a high priority in any information strategy and should not be overlooked.
At FileTrail, we help organizations gain control over their physical information and leverage the same taxonomy for your electronic assets. Our web-based system provides a powerful toolset to help clients transition from physical to electronic without creating chaos and losing control of assets. Our tools mitigate risk, have a high adoption rate and are easy to deploy.